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International Students

 

This page provides guidance on the following visa-related issues:

  • Tier 4 visa application refusals
  • Visa vignette or BRP errors
  • Lost immigration documents
  • Overstaying
  • How to obtain external immigration advice
Tier 4 visa refusals

If you receive notification from the Home Office that your application has been refused, inform the International Student Office immediately, supplying a copy of the decision letter from the Home Office and any additional documentation that you might think relevant. We will then advise you of your options.

Please note that we will not issue you with a new CAS until we have seen your refusal notice and the supporting documents for a new Tier 4 visa application

Visa vignette or BRP error

When you receive your Tier 4 visa, you must check that all the details are correct, including your name, type of visa and the start and end dates of your visa. The Home Office awards additional time to the course dates in your CAS. For example, if your course is less than twelve months you should receive an additional two months at the end of the course; if it is more than twelve months you should receive an additional four months.

If the detail is not correct, contact the International Student Office immediately. If you leave it too long, the Home Office might not consider changing the information.

30 day entry permit error

To amend an error on a 30 day entry permit whilst you are outside of the UK you will need to contact the Visa Application Centre where you applied for your visa. If you spot an error on your permit once you are inside the UK you do not need to have it corrected but please check that the same error does not occur on your BRP.

You should also contact the Visa Application Centre if you spot an error on your decision letter whilst still overseas that will affect any of the details on your BRP.

BRP error

Regardless of whether your error is on a leave to enter or a leave to remain BRP, you will need to follow the instructions in Step 5 of this UKVI webpage to report any type of error including incorrect amount of leave granted or a spelling mistake in your name. If you are still within 14 days of your BRP being issued and the error relates to the length of leave you have been awarded you will need to apply for an administrative review. This will cost £80 but is refundable should the caseworker agree that an error has been made. 

You will be asked to confirm where you applied for your visa; please note that you need to select 'outside of the UK'  if you collected your BRP upon arrival in the UK but submitted your visa application whilst you were overseas.

Once you have completed the required fields your error will be sent to the Home Office for consideration. If your error is not straight forward you may be asked to submit an administrative review.

Lost immigration documents

You are advised to keep copies of your passport, vignette (sticker in your passport) or Biometric Residence Permit (BRP) and copies of all correspondence with the Home Office (UKVI).

If your document is lost or stolen, please email the International Student Office, but information on what you need to do is outlined below so you should start to take the necessary steps yourself to avoid delays. The processes for replacing lost/stolen visas and BRPs differ depending on the type of document and whether the document was lost in the UK or overseas – you must ensure you follow the correct process for your situation.

Passport

If this is stolen, or you lose the original, you must report this to the police in the country where this happened and make an application for a replacement passport. You do this by contacting your country's Embassy, Consulate, High Commission or passport office in the country where you are. It may take some time to receive a new passport.

Ensure you take your new passport to your College for uploading onto your record.

30 day permit

If you have not yet travelled to the UK and you lose your 30 day permit you will need to apply for a vignette transfer using the same application as if you were applying for fresh entry clearance. Please select the following route as the reason for your visit: Other>Others>Vignette transfer

Applying for a replacement vignette (visa in your passport) outside the UK

If you visa has been issued as a vignette in your passport for the duration of your leave entitlement, you will need to apply for a replacement visa by reporting the loss or theft of your passport to the police and obtaining a police report.

Once you have obtained a replacement passport or temporary passport, you can apply to transfer your leave to your new passport by making a Tier 4 visa application and paying the full application fee. When asked to select a visa type, you should choose Other > Others > Vignette Transfer.

You do not need to request a new CAS from Cambridge. You also do not need to submit supporting documents although it is possible you could be asked for these to establish that your circumstances have not changed.

Ensure you take your new visa to your College.

Applying for a replacement BRP outside the UK

If your visa was initially issued on a 30 day entry permit in your passport and you subsequently collected a Biometric Residence Permit (BRP) on arrival in the UK, you should report the loss or theft to the Home Office via the online tool. You will need to report the loss or theft of your BRP to the police and obtain a police report. You will then need to apply for a ‘replacement BRP visa’ single entry using the online application. When asked to select 'reason for visit', you should choose Other > Others > Replacement Biometric Residence Permit. The application costs £169. This replacement will let you re-enter the UK only once. When you have returned to the UK you will need to apply for a replacement BRP card (see information below). You must make your application within 3 months of returning to the UK.

UKVI and Visa Application Centres offer a variety of services at an additional cost which may mean your application can be processed more quickly. You should check the availability of such services at the Visa Application Centre where you intend on applying. A list of Visa Application Centres outside the UK is available at www.gov.uk/find-a-visa-application-centre.

Ensure you take your new BRP to your College once received.

Applying for a replacement vignette (visa in your passport) inside the UK

You must report the loss or theft of your passport to the police and obtain a police report. Once you have received your new passport, apply for a Transfer of Conditions (TOC) using the link www.gov.uk/transfer-visa. The processing time is normally up to 8 weeks. The new visa will be issued as a Biometric Residence Permit (BRP).

Ensure you take your new BRP to your College once received.

Applying for a replacement BRP in the UK

You will need to inform the Home Office if your BRP has been lost or stolen using the online tool. You should then apply for a replacement BRP. If you have more than 3 months left of your leave it is mandatory to replace your BRP. If you have between 1-3 months remaining, applying for a replacement is optional and for less than 4 weeks of leave you do not need to apply.

You need to apply for a replacement by printing out and completing the application form. The application costs £56. An application can be made via the postal route or at a Premium Service Centre Appointment at additional cost. The postal route may take up to 8 weeks. You will be asked to attend an appointment to enrol your biometrics.

Ensure you take your new BRP to your College once received.

Overstaying

If you stay beyond your visa expiry date, then this is a criminal offence. The University, will not allow you to continue to study if you overstay and will only allow you to resume your studies when the Home Office gives you permission to study here.

If you overstay for more than 28 days you will not be allowed to apply for further leave to remain from within the UK. If you overstay by more than 90 days you will be barred from coming back to the UK for at least 12 months

External immigration advice

The International Student Office is authorised to give immigration advice to students at the University. Where the level of immigration advice required is beyond our mandate, we will inform you and ask you to contact appropriately qualified immigration professionals, legal professionals or UKCISA.

The OISC has an Adviser Finder tool on their website

Information on local immigration lawyers can be found here:

Immigration Law Practitioners' Association (ILPA)